When you’re deployed and juggling multiple claims a day, it doesn’t take long for things to spiral out of control — missed appointments, late reports, forgotten photos. Sound familiar?
That’s why time management is one of the most underrated skills in adjusting. Great adjusters aren’t just good at inspections and Xactimate — they know how to structure their days, stay efficient, and keep moving, even in chaos.
If you’re just getting started (or looking to level up), here’s how to stay on top of your game in the field.
🗂️ Start With a Plan — Every Single Day
Before you roll out in the morning, know what your day looks like. That means:
- Reviewing scheduled inspections and locations
- Checking for last-minute updates or cancellations
- Prioritizing high-impact or time-sensitive claims first
- Mapping out the most efficient driving route
Pro Tip: Use Google Maps or a route-optimization app like Route4Me or Circuit to reduce drive time.
📸 Scope, Snap, and Go — Keep It Moving
Don’t linger longer than you need to.
Here’s a simple field workflow to save time without cutting corners:
- Greet the policyholder and set expectations (5 min)
- Walk the exterior, then interior (15–30 min depending on damage)
- Take clean, well-labeled photos — including overview, close-up, and ID shots
- Capture dimensions and notes in your notebook, tablet, or voice memo
Keep it efficient. The more consistent your process is, the fewer mistakes you’ll make later when writing.
💻 Batch Your Claim Writing Time
One of the biggest mistakes adjusters make? Trying to write files between inspections.
Instead, block off 1–2 focused hours each evening or early morning to write your claims in batches. You’ll get in a rhythm and reduce the chances of missing line items or photos.
Use checklists. Review carrier guidelines. Stay organized.
🔧 Use the Right Tools to Stay On Track
Busy adjusters rely on more than memory. Here’s what works in the field:
- Claim checklist templates
- Digital folders for each file
- Calendar apps with reminders
- Voice-to-text apps for on-the-go notes
- Google Drive/Dropbox to back up files
And yes, carry a backup charger. Dead devices = lost time.
⏳ Know When to Say “Not Yet”
If a claim is too complex to scope properly in the time you have, reschedule it instead of rushing through. Carriers want quality over speed — and so do policyholders.
Also, give yourself breathing room. Overbooking your day leads to burnout and sloppy files. The best adjusters pace themselves for consistency.
🎓 At MileHigh Adjusters Houston, We Teach Time Management, Too
At MileHigh Adjusters Houston – Training the Special Forces of Adjusters! We don’t just teach you how to handle claims — we show you how to manage your time like a pro.
From inspection strategies to documentation routines and claim-writing efficiency, our students graduate ready to work smart and fast.
📅 Want to get trained for real-world success?
👉 Schedule a 15-minute call with Mark
🌐 www.milehighadjustershouston.com
📱 Call or Text: 281-741-8505
📍 Based in Houston | Nationwide Online Options
MileHigh Adjusters Houston – Training the Special Forces of Adjusters!